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Scanning of Paper

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Paper Scanning A4/A3 US$ 0.015 Per Page & A2/A1/A0 US$ 0.10 Per Page




Terms and Conditions for Scanning of Physical Documents:


  • Your representative will provide the physical documents to our scanning operator for scanning in a timely manner so that work does not come to a standstill for lack of documents.

  • Scanning will be done in color mode and at 300 dpi.

  •  These scanned images will be sent to our Mumbai office for quality audit and creating folder structure.

  • In case the original page is in bad condition a small note “Best Copy Available” will be added at the bottom at the time of scanning.

  • If the number of pages to be scanned is more than 20,000 in total we will move our scanning equipments to client’s location. If number of pages is less than 20,000 then the pages will have to be sent to our Mumbai office for scanning. The expenses of sending the documents to and from our office will have to be borne by the client.

  • In case the number pages are more than 20,000 and the work has to be carried out at client’s location we will require on-site resources, which will be intimated to you, based on the volume of work and the delivery schedule.

  • Place provided for document capture should preferably near to the location where the documents are stored.

  • A single contact person to be named who will be responsible for hand over and collection of the documents and all other project management activities.

  • To ensure smooth functionality of the project our scanning operator or any other nominated person will be the single point of on-site contact.

  • At any point of time we should have 10,000 loose unbound pages in hand to do the scanning. We should have continuous flow of pages for scanning.

  • The Price mentioned is exclusive of taxes. Taxes will be extra as applicable. Taxes are not applicable for sales outside India

  • Payment Terms: 25% advance along with work order and balance against invoice raised on monthly basis. The advance amount will be adjusted against the last invoices raised.

  • We will require a minimum time frame of 20 days to transport the equipments and start the work.

  • One set of documents will be scanned and submitted. This will represent the actual lot. If any deviation is found a separate quotation will be submitted.

  • Sufficient physical documents as mentioned above should be provided for scanning failing which the idle time will be charged at the rate of Rs. 2,000/- or US$ 35 per day per workstation.

  • The unbinding and rebinding of unbound documents will be the responsibility of the client.

  •  We will provide a backup in case there is a technical failure of the equipments.

  • Transportation of rolls and CDs/DVDs or External Hard Disk containing scanned images to and from our office will have to be borne by the client.


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